Application Deadline
In order to be elegible to participate in the Trip, you should send your information to the email address: [email protected] before the deadline date, which is stated in the "Trip 2016" web tab.
Liability and Insurance
All selected participants are required to have adequate medical and accident insurance coverage. Once you have it you must provide us with a copy of the insurance policy (in Spanish and/or English) via email. In case of attending the Trip without any Medical or Accident insurance, it is the obligation of the participant to buy one at arrival. There is a Rotaract friend who works at an insurance company, so in the last instance, the selected participant can buy it directly in Mexico. We also recommend to arrange a personal belongings insurance coverage. No responsibility whatsoever can be accepted by the Organising Team nor any Rotaractor from District 4170 for any injury, hospitalization or majour forces. Participants acknowledge this points and in order to participate and do their payment we understand that they fully agree.
Payment
After successful application, the chosen participants will get an e-mail with payment details (Mexican Bank account with IBAN and BIC, payable in EUR). Payment is accepted by bank transfer only. Costs of money transfer must be paid by the participant. Once the payment arrived to the Mexican bank account, you will receive a confirmation e-mail with additional information.
Confirmation of Registration
You shall always receive a confirmation of your application as well as an e-mail when you are selected to participate. This e-mail will include the Bank account with all the payment details.
Once we receive your bank transfer you will receive another e-mail letting you know we already received it. This mail also have some important information concerning further recommendations, as well as the Trip Agenda.
Limitations: We will not be responsible if you fail to receive confirmation because you have supplied us with an incorrect e-mail. If you do not obtain anything, please send an e-mail to [email protected] to make sure that we have received your booking. Please notify us immediately of any corrections necessary to your registration.
Once we receive your bank transfer you will receive another e-mail letting you know we already received it. This mail also have some important information concerning further recommendations, as well as the Trip Agenda.
Limitations: We will not be responsible if you fail to receive confirmation because you have supplied us with an incorrect e-mail. If you do not obtain anything, please send an e-mail to [email protected] to make sure that we have received your booking. Please notify us immediately of any corrections necessary to your registration.
Cancellations
We reserve the right to cancel or defer any Trip if there are insufficient participants, or conditions or events arise, which are beyond our control.
Cancellations by the registrant must be received in writing by e-mail to [email protected] no later than two months prior to the trip.
Registrations are transferable and registrants may substitute another person by submitting a written request in the name of the new registrant. Although the final decision of acceptance is made by the Spanish Language Trip Mexico 2016 Organizing Committee.
Cancellations by the registrant must be received in writing by e-mail to [email protected] no later than two months prior to the trip.
Registrations are transferable and registrants may substitute another person by submitting a written request in the name of the new registrant. Although the final decision of acceptance is made by the Spanish Language Trip Mexico 2016 Organizing Committee.
Refunds
Should a participant or his substitute who already payed be unable to attend the Trip for any reason s/he must inform via e-mail. If refund is requested: A) Two or more months prior to the Trip, we will refund 100% your registration fee*. B) Between two and one months prior to the Trip, 20% charges of registration fee are applicable to any cancellation in this period of time*. C) Cancellations within the previous month to the Trip are non-refundable. *If your request is refundable, you acknowledge that we will base in this scheme, less any bank charges incurred by either parties.
Changes
You accept and understand that we reserve the right to make any changes to the Trip Agenda. Hence, you will have no claim against us for such changes, and this do not entitle you to cancel your registration. If changed, we will try to let you know as soon as possible.
Organizers
The Mexico Language Trip is organised and lead by Rotaract Club Vallescondido from District 4170. During the Trip we will work together with other RAC Clubs from District 4170 (we are more than 35 clubs). The Trip purpose is to network with Rotaractors and help them as young professionals to learn Spanish in Mexico within an international atmosphere in a non-traditional four-walls classroom system. For this reason, we chose to work together with APREX language school, a mexican language school that teaches Spanish to overseas students.
Applicable laws and competence
The relationship between The Mexico Spanish Language Trip and the registrant will be exclusively governed and constructed in accordance with the laws of Mexico and this Terms & Conditions specified in this website, without giving effect to any principles of conflicts of laws. All participants are responsible for adherence of Mexican laws.
By completing the registration process and making your payment deposit you fully agree to be bound by these terms and conditions. This terms and conditions apply to all bookings submitted for our events. They might be amended by us, therefore, we recommend you to read our current terms and conditions before submitting each booking.